Event Time Management

Posted:  September 28th, 2009 by:  admin comments:  0

One clincher for a flawless event is an effective timeline. At Starshot one of our most effective planning tools is a Workback Schedule.

The Workback Schedule begins with an event date and execution steps germinate from there. Approximate lead time from planning to event day is eight weeks for the average event. The trick is to avoid having a long list of To-Do’s and a final event date. Each step must have a due date and each task must reach completion with enough time left for consecutive steps to fit in the timeline.

For example, you cannot invite attendees to your event before choosing your venue. You cannot choose your venue before determining your budget.

Every piece in your event plan must have a priority and deadline. This makes it possible for the next step to unfold on time, and so on throughout each stage of the schedule. In other words, workback is the operative word in the Workback Schedule.

Once you iron out all the kinks and draft a clean workback timeline, you can then translate that task list into a work flow where responsibility is assigned to appropriate individuals.

None of this can be accomplished if you don’t back-track over each step in the planning process and see if it all fits.


Originally posted on starshot.com

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